How to Get and Compare Event Supplier Quotes

What to ask, what to watch for and how to compare quotes from caterers, hire companies and other suppliers.

Getting clear quotes helps you compare like with like and avoid surprise costs.

Give suppliers the same brief

Date, start and finish times

Location and access (stairs, parking, distance from the truck)

Guest numbers

What you need them to supply

Is GST included?

What's the deposit and when is the balance due?

What's the cancellation and postponement policy?

Are delivery, set-up and pack-down included?

Do you have public liability insurance?

What happens if it rains?

Put quotes side by side in a spreadsheet. Check what's included, not just the total. A cheaper quote may leave out delivery, staff or travel.

Look at recent reviews and ask for photos of similar events.

Confirm the final booking by email or contract, including date, times, inclusions and total price.