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Form the committee and agree roles (chair, treasurer, décor, promotions) Set a budget with staff and agree the ticket price Book the venue — popular halls book out a year ahead
Choose a theme (Great Gatsby, Enchanted Forest, Starry Night, Masquerade) Book a DJ or band, photographer and caterer Get quotes for photo booth and lighting
Plan décor and build a volunteer roster Design and order tickets Plan the timeline for the night
Sell tickets and collect dietary requirements Confirm security, first aid and teacher supervision Share the code of conduct and pick-up arrangements with families
Run sheet with names and phone numbers Entry check-in and wristbands Emergency contact list and first aid kit
School Ball Committee Planning Guide
A 12-month timeline for school ball committees — budgets, venues, themes, suppliers and safety.
Running a school ball is a big project for a student committee. Starting early makes everything easier.
12 months out
6 months out
3 months out
1 month out
On the night
Budget tip
DIY centrepieces, a balloon arch and fairy-light backdrops look impressive and cost far less than hiring a full styling package.